Coaches:

Ivana Cingelova, Vicki Crandles

Volunteer Fit2Shine Friends Get-Together Social Coordinators:

Judi Clark, Debbie Stein 

Participant Declaration and Assumption of Risk

I confirm that I understand that my participation in exercise programmes, classes, events, and any related activities conducted by Fit2ShineUK coaches Ivana Cingelova and Vicki Crandles is voluntary and undertaken at my own risk.

I understand that physical exercise carries inherent risks, including but not limited to injury, illness, muscle soreness, falls, or other physical harm.

I understand that the level of exercise I perform will be at my own pace and based upon my own cardio-respiratory (heart and lung) fitness, muscular strength, flexibility, balance, and endurance.

Health Responsibility

I hereby declare that:

I will inform the coach immediately of any symptoms experienced during exercise, including but not limited to:

• fatigue
• shortness of breath
• chest discomfort
• dizziness
• pain
• nausea
• or any other discomfort or concern regarding my safety or wellbeing I will inform the coach prior to participation if:
• I have high blood pressure
• diabetes
• asthma
• a heart condition
• pregnancy
• an existing injury
• recent surgery
• joint or back problems
• or if I am taking prescribed medication that may affect my performance or safety during exercise.

Instruction and Equipment Use

Limitation of Liability

I acknowledge that participation in physical exercise involves inherent risks.

To the fullest extent permitted by law, I agree that Ivana Cingelova and Vicki Crandles, shall not be held liable for any injury, loss, or damage arising out of or in connection with my participation in exercise activities, whether conducted indoors, outdoors, or online, except where caused by negligence that cannot legally be excluded.

Personal Property

I understand that Fit2ShineUK, Ivana Cingelova, and Vicki Crandles shall not be responsible or liable for any personal belongings lost, stolen, or damaged while attending any session or making use of indoor or outdoor facilities.

Fit2Shine Friends Get-Together Activities

I understand that Fit2Shine Friends Get-Together exercise sessions are not official Fit2ShineUK classes.

These sessions:

• Are informal social gatherings organised by volunteer social coordinators Judi Clark and Debbie Stein
• Are attended voluntarily
• Are not supervised as formal coaching sessions
• Do not constitute professional fitness instruction
• Are organised for social and friendship purposes only

I acknowledge that attendance at these activities is purely voluntary and undertaken at my own risk.

I further agree that Ivana Cingelova, Vicki Crandles, Judi Clark, and Debbie Stein shall not be held responsible or liable for any injury, loss, damage, or incident arising from participation in these informal gatherings, except where liability cannot legally be excluded under applicable law.

Online and Remote Participation

If participating in online or virtual classes:

• I confirm that I am responsible for ensuring that my exercise space is safe and free from hazards
• I confirm that I am participating at my own risk
• I accept full responsibility for my environment and equipment when participating

Photography and Video Consent

From time to time, photographs or video recordings may be taken during sessions for promotional, educational, or social media purposes.

I understand that I may withdraw consent at any time by notifying the coach in writing.

GDPR Data Protection Consent (UK GDPR)

Fit2ShineUK is committed to protecting your personal data and handling it responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Information We Collect

We may collect and store the following personal data:

• Name
• Address
• Phone number
• Email address
• Emergency contact details
• Relevant health information necessary for safe participation
• Attendance records
• Photo/video images (where consent is given)

How Your Information Will Be Used

Your information will be used for:

• Managing class bookings, attendance, membership registration
• Ensuring your health and safety during sessions
• Contacting you regarding classes, changes, or emergencies
• Maintaining insurance and safety records
• Marketing and promotional purposes (only where consent is given)

Data Storage and Security

Your data will be:

• Stored securely (digitally or in paper form)
• Accessible only to Fit2ShineUK coaches Ivana Cingelova, Vicki Crandles
• Retained only for as long as necessary for legal, insurance, and operational purposes

Your Rights Under UK GDPR

You have the right to:

• Request access to your personal data
• Request correction of inaccurate information
• Request deletion of your data (where legally permitted)
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data is being misused

Consent

Acknowledgment of Understanding

I acknowledge that:

• I have read this document in its entirety
• I understand the information contained within it
• I have had the opportunity to ask questions and receive satisfactory answers
• I voluntarily agree to the terms outlined above

Participant Information

Health Declaration